Editing Task 18-02.Task - Run a Cycle

Global Elements

Name	Value
Task Name
Task Type
taskTitle
scenarioText	You will learn how to run a cycle in PROscript for the Pleasant View group home. A cycle will process multiple medications at the same time for you.
whyImportant	Many facilities will be setup on a cycle in your pharmacy. Learning how to run a cycle is critical to getting consumers their medications on time and to keep your pharmacy as efficient as possible.
conclusion	Phew! That was a long one. Congratulations! You successfully ran cycle in PROscript. Be sure to check with your Site Manager with any questions. Each pharmacy will likely have a certain way they prefer to run their cycles. You may now exit this tutorial.

Task Steps

Order	Step Text	Edit
↑ 1 ↓	The Pleasant View group home is due for their cycle to be filled. Locate and click on the blue, red & yellow Cycle Fill arrows.	Edit
↑ 2 ↓	This is where cycle fills are processed. In most instances, and for this tutorial, the billing and label date are the same when running a cycle. This is also true for the number of days to bill and for the label. In this case you will be running a 28 day cycle for the Pleasant View group home. Using the information below, enter the information needed in the first two fields and then press the tab key.	Edit
↑ 3 ↓	As you can see, the next two fields will auto fill for you. In this case we are not changing the data so you can tab through the fields to the Facility Selection field. Enter the facility number shown below.	Edit
↑ 4 ↓	We will not be breaking down by Nurse Station, so instead we will look at the Miscellaneous options. The default options selected are almost correct. It is best practice to select Pause on Errors Only. This allows you the opportunity to correct a prescription in the cycle, before it is prepared for transmission to the insurance. Click the Pause on Errors Only radio button.	Edit
↑ 5 ↓	You’re ready to process the cycle! Press the F4 button to start.	Edit
↑ 6 ↓	Here is an example of an error. PROscript is telling you that the refill is too soon to be filled. In this case it is Elliot’s Vitamin D that we have already bridge filled, but we need to process again to have it ready for the cycle. Press the Y key to continue filling this prescription.	Edit
↑ 7 ↓	Once the cycle is complete, you’ll see the Label Spooler screen. What PROscript has done, is placed all of the prescriptions it could, into the label spooler to be printed. But, we don’t want to print them yet, as they have not been transmitted to the insurance. Printing labels now would print unbilled prescriptions. You’ll need to delete these labels first, then you’ll go to transmit them. The description of options is shown in grey at the top of the screen. In the Spooler Option field, type a D to delete the labels and click the Yes button to confirm.	Edit
↑ 8 ↓	Now the Label Spooler is empty. Press the Escape key to return to the PROscript landing page. Now you need to transmit the prescriptions to the insurance. Click the blue Batch Bill icon. Click the F2 – Generate Billing button.	Edit
↑ 9 ↓	Since we chose to have a billing date of 11-25-19, you’ll enter that date here in the “From” and “To” date fields. The default selections are correct, click the F4 – Begin button to transmit the claims.	Edit
↑ 10 ↓	Any rejected claims would be placed in the Claim File and you would work them as you would any other rejected prescriptions. If while working the claims, you are asked to print a label, you would select No. We’ll assume that work is done and move on to printing the cycle labels now that they have been transmitted to the insurance. Press the Escape key and then the Cycle Fill icon.	Edit
↑ 11 ↓	You’ll enter the same information as you did before, with the exception of the Number of Days to Bill field, which you would now enter a 0 in. Enter the information below, leaving the Miscellaneous Options as default and then click the F4 – process button.	Edit
↑ 12 ↓	Again, you will land in the Label Spooler. Now that the cycle prescriptions have been transmitted to the insurance, you can print the labels. In the Spooler Option field, type an: r Once printed, be sure to delete the labels so they don’t accidentally get printed again. In the Spooler Option field type a: d	Edit

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